PEAT NI

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Client Details:

PEAT NI Logo

Customer Name:PEAT NI

Location:Belfast

The Problem

PEAT NI is a parent-led charity that provides practical behaviour support to all families across Northern Ireland who wish to avail of behaviour analytic intervention in their home environment.

When moving offices, PEAT NI realised that they had a large paper archive of files that was consuming a vast amount of storage space. They didn't want to bring these files with them and instead wanted to create a digital backup of their records.

What We Did

Mallon Technology collected all of PEAT NI's historical files from their headquarters in Belfast and brought them to our purpose-built data capture facility in Cookstown. When they arrived in Cookstown, they passed through our secure document check-in procedure to our climate-controlled file storage area. as required, these files were signed out of the storage and moved to the document preparation sections where they were prepared for scanning and capture processes.

Each file was scanned using our A4/A3 production scanners into PDF format at 300dpi. Once the scanned images had passed a visual check, they progressed to Quality Assurance where they were then checked against the original document.

As part of a complete service, PEAT NI required the destruction of their hard copy files via shredding. We employed the services of our partner company M1 Document Solutions, who carried out the shredding onsite at our Cookstown office and overseen by one of our own personnel. Afterwards, we provided PEAT NI with a 'Certificate of Destruction'.

In total, the project consisted of 560 files, made up of 15,588 individual pages. The final digital PDF files were delivered to the customer via a secure FTP.

The Benefits

  • PEAT NI have been able to free up valuable office space for alternative uses
  • Any sensitive or personal information they held on paper has now been safely and securely destroyed
  • A secure digital backup of their records will ensure they never lose access to their important files
  • All files are now quickly and easily accessible at the touch of a button
  • Multiple users can access files at the same time

Why us:

  • Highly experienced team of document capture technicians
  • Capacity to handle large volumes of files
  • Secure document storage procedures
  • Ability to arrange the shredding of documents
  • Stringent Quality Assurance processes
  • Ability to collect documents from the customer's location

Services we provided: