Mid Ulster District Council

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Client Details:

Mid Ulster District Council Case Study

Customer Name:Mid Ulster District Council

Location:Cookstown

The Problem

Straddling two counties and with a population of more than 140,000, Mid Ulster District Council (MUDC) provides local services to a diverse population spread across both urban and rural communities. The council is responsible for managing and maintaining a large amount of land which it owns or rents across the Mid Ulster area. Information relating to the land owned or rented by the council, including historical deed records and location maps were contained in hard copy paper folders. This took up a large amount of storage space in council offices and resulted in staff wasting time having to manually search for relevant files.

MUDC wanted to create a digital back up of these folders to further ensure the lasting integrity of their records for the foreseeable future and to provide all staff members access to the digital files directly from their PC's.

Additionally, MUDC required the capture of the site boundaries from the files to be digitised and geo-referenced for use in a GIS.

What We Did

Mallon Technology were handed over 200 historical deed files, containing pages of historical information dating from the late 1800's to the present day. Each file is a live, one-of-a-kind legal document listing all details of land ownership for MUDC sites throughout the history of each land parcel.

The completion of the project involved three distinct capture functions:

  • The digitisation of all historical deeds files. These were scanned into multiple images at 200dpi
  • Geo-referencing of the associated maps into a GIS
  • Digitising of site boundaries into a GIS

The Benefits

  • All historical deed files are now easily accessible for MUDC's staff
  • Improved efficiency within MUDC
  • Quicker and improved searching for staff
  • Ability to search and view deeds via location
  • Large volumes of paper files no-longer need to be stored on-site, freeing up valuable office space
  • A digital back up has been created ensuring there will always remain a permanent collection of all deed records

Why us:

  • Specialist equipment
  • Experience undertaking a range of GIS and document capture projects
  • Highly experienced staff
  • The services provided by Mallon Technology has helped to improve the efficiency of council services, saving wasted time by enabling staff to seamlessly access historical documents at the touch of a button. All documents were handled with care and delicacy by the team at Mallon Technology to ensure they were returned in their original state.

    Nicky Doris, GIS Officer, Mid Ulster District Council